How to Use MagicDocs
Turn texts, emails, and voice memos into professional documentation.
⚡ Quick Start
Three steps to professional documentation.
Create Your Document
- Sign up at magicdocs.xyz
- Click "+ Create Document"
- Name your project
- Get your unique email address and SMS code
Send Updates
- Text, email, or upload voice
- Use any channel that fits your workflow
- AI processes your input instantly
- Draft appears in your dashboard
Review & Approve
- See pending changes on dashboard
- Review the AI-generated draft
- Approve or reject with one click
- Nothing publishes without you
📡 How Each Channel Works
Three ways to send updates — pick what fits your workflow.
SMS Routing
Everyone texts the same MagicDocs number. Each document has a unique 6-character code (like XK7B2M). Start your message with the code, and it routes to the right document automatically.
💡 Share the code with your team — anyone can text updates to the same document.
Email Routing
Each document gets a unique email address (like downtown-office-xk7b2m@docs.magicdocs.xyz). Forward any email to this address, or compose updates directly. Attachments are supported.
💡 Perfect for forwarding vendor emails, inspection reports, or permit approvals.
Voice Call-in
Call the MagicDocs number from any phone — smartphone, flip phone, even a landline. Enter your document code, leave your message, hang up. AI transcribes and drafts your update automatically.
💡 True hands-free — works from any phone, no app needed. Voice minutes included with paid plans.
💬 SMS Examples
Text naturally — AI creates structured documentation.
XK7B2M Concrete pour completed 2pm. Weather clear. 3 trucks.
Daily log entry with timestamp, weather conditions, and delivery count
XK7B2M Electrical rough-in passed. Inspector: J. Smith badge #4521
Inspection record with pass status, inspector details, and timestamp
📧 Email Examples
Forward emails or compose updates — attach photos too.
City approved building permit #2024-1847...
Permit approval logged with number, date, and conditions
3 attachments: wall_1.jpg, wall_2.jpg...
Photo documentation entry with descriptions and timestamps
📞 Voice Examples
Call in, speak naturally — AI transcribes and formats.
"Walking the site now... roof trusses arrived this morning, crew is staging them on the north side..."
Delivery log with materials, location, and crew activities
"Met with the client at 2pm, they want to add two outlets in the master bedroom..."
Change order request with client details and specifications
🎯 Best Practices
Be Natural
Write like you're texting a colleague. AI handles formatting.
Include Details
Times, names, quantities make better records.
One Topic Each
Separate messages = cleaner documentation.
Review Fast
Approve while context is fresh.